Team Roles & Permissions

Kilo for Teams uses a three-tier role system designed for clear responsibility separation and secure team management.

Role Overview

Every team member has one of three roles that determine their access level and capabilities within your organization.

Owner

Full administrative control - The person who created the organization or was promoted by another owner.

Key Responsibilities:

• Financial management and billing oversight
• Strategic team planning and seat allocation
• Ultimate security and compliance authority

Admin

Team management without financial access - Trusted team leads who manage day-to-day operations.

Key Responsibilities:

• Team member onboarding and management
• Usage monitoring and optimization
• Policy enforcement and compliance

Member

Standard usage access - Individual contributors who use Kilo Code for development work.

Key Responsibilities:

• Personal usage monitoring
• Following team policies and guidelines
• Productive AI-assisted development

Detailed Permissions Matrix

Capability	Owner	Admin	Member
Financial Management
Purchase AI credits	✅	❌	❌
View billing history	✅	✅ (read-only)	❌
Manage payment methods	✅	❌	❌
Download invoices	✅	✅	❌
Team Management
Add/remove members	✅	✅	❌
Change member roles	✅	✅*	❌
Manage seat count	✅	❌	❌
View team composition	✅	✅	✅
Usage Controls
Set daily usage limits	✅	✅	❌
View all usage statistics	✅	✅	❌
View personal usage	✅	✅	✅
Security & Compliance
Control data collection policies	✅	✅	❌
Manage model access permissions	✅	✅	❌
Configure SSO settings	✅	❌	❌
Development Access
Use AI coding assistance	✅	✅	✅
Access all enabled models	✅	✅	✅
Personal settings management	✅	✅	✅

*Admins can change roles for other members and admins, but cannot promote/demote owners.

Role Assignment Best Practices

Choose Owners Carefully

• Limit to 1-2 people maximum
• Select individuals with financial authority
• Ensure owners understand billing implications
• Consider succession planning

Leverage Admin Role

• Assign to team leads and senior developers
• Perfect for those managing development workflows
• Ideal for compliance officers or security leads
• Use for people who need visibility without financial access

Member Role for Most Users

• Default role for individual contributors
• Appropriate for contractors and temporary team members
• Suitable for junior developers learning the platform
• Best for users who only need coding assistance

Changing Roles

Promoting Members

1. Navigate to Organization tab
2. Find the team member in the list
3. Click the role dropdown next to their name
4. Select the new role
5. Confirm the change

Role Change Limitations

• Only owners can promote other owners
• Admins cannot change owner roles
• Role changes take effect immediately
• Members are notified of role changes via email

Security Considerations

Owner Security

• Enable two-factor authentication
• Use strong, unique passwords
• Regularly review team access
• Monitor billing for unusual activity

Admin Oversight

• Admins should regularly audit team usage
• Review and update usage limits quarterly
• Monitor for policy violations
• Ensure compliance with data policies

Member Guidelines

• Members should report suspicious activity
• Follow organization data policies
• Use AI assistance responsibly
• Report technical issues promptly

Common Role Scenarios

Small Team (2-5 people)

• 1 Owner: Founder or technical lead
• 1 Admin: Senior developer or team lead
• 2-3 Members: Individual contributors

Medium Team (6-20 people)

• 1-2 Owners: CTO and engineering manager
• 2-3 Admins: Team leads and senior developers
• 15+ Members: Individual contributors and junior developers

Large Team (20+ people)

• 2 Owners: CTO and VP of Engineering
• 4-6 Admins: Team leads, security officer, compliance manager
• 20+ Members: All other developers and contributors

Troubleshooting Role Issues

Can't Change Someone's Role

• Verify you have sufficient permissions (Owner or Admin)
• Check if you're trying to modify an Owner (only Owners can do this)
• Ensure the person is still an active team member

Missing Permissions

• Confirm your current role in the Organization tab
• Contact an Owner or Admin if you need elevated access
• Check if your role was recently changed

Billing Access Issues

• Only Owners can manage billing and payments
• Admins can view billing history but cannot make changes
• Contact an Owner for billing-related requests

Next Steps

• Learn about dashboard features
• Set up team management policies
• Configure billing and credits

Understanding roles and permissions ensures your team operates securely and efficiently with clear accountability.